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Bid Number: 21-66
Bid Title: 21-66 Bay Dunes Office Complex
Category: Construction
Status: Awarded
Bid Recipient: Highland Wake Construction, LLC


The Bay County Board of County Commissioners is seeking Bids from Qualify License General Contractors to construct the new Bay Dunes Office Complex building located at 5304 Old Majette Tower Road, Panama City, FL.  Bay County Capital Projects will manage project.   The new building will be constructed to plans and specifications by Behar Peteranecz Architecture.


The project may be reimbursed by the Federal Emergency Management Agency (FEMA) as part of Disaster Recovery from Hurricane Michael FEMA Project No. DR-4399. It is imperative that Respondents examine and become familiar with the Public Assistance Program established by the Federal Emergency Management Agency (FEMA).  Funding for the project may be made possible through this grant and is contingent on strict conformance to the guidelines set forth by Florida Department of Emergency Management (FDEM) and FEMA. Respondents will comply with the Federal Regulations Contract Requirements shown at Exhibit 9. 





A MANDATORY Pre-Bid Meeting will be held at 10:00 a.m., Wednesday, September 29, 2021 in the Purchasing Conference Room, 840 W. 11th Street, Panama City, FL 32401.


Note: Respondents shall attend the pre-bid meeting. Any Respondent who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize respondents with the project and answer questions. All Respondents must be present and signed in prior to the start of the Mandatory Pre-Bid Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting.


In the event that any discussions or questions at the pre-bid meeting or afterward require additional clarification the COUNTY will issue a written summary of questions and answers as an addendum to this Invitation to Bid.




SEALED BIDS for ITB NO: 21-66 Bay Dunes Office Complex will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA at the Purchasing Department 840 W. 11th Street, Suite 2500, Panama City, FL 32401 up until 2:00 pm (CDT) Tuesday, October 19, 2021.  Bids will be publicly opened immediately following the deadline. Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening.  ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.


SEALED PAPER Bids shall be delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401, no later than the bid deadline. Bidders should submit one (1) original labeled “Original” bid package.  Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. The County will check the bids and notify the selected bidder at the earliest opportunity. 


Special Accommodation:  Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department   at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening.   For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). 



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Solicitation documents, plans, blueprints, or other materials may also be obtained from the Bay County Purchasing Department, 840 West 11th Street, Suite 2500, Panama City, FL 32401.


For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents. 




Publication Date/Time:
9/17/2021 12:00 AM
Publication Information:
Bullet 09/17/2021
Closing Date/Time:
10/19/2021 2:00 PM
Submittal Information:
One Original Bid Package
Pre-bid Meeting:
09/29/2021 10:00 AM
Contact Person:
The County Purchasing Department will be the only point of contact for this ITB. Under no circumstances may a bidder contact any County Commissioner, County Administrator, or County employee concerning this ITB until after award. Any such contact may result in disqualification as per Bay County Code Section 2-124.

Bidders shall submit all questions, in writing, to the Purchasing Department at or FAX to (850) 248-8276. All questions shall be submitted no later than 5:00 pm (CDT) Friday, October 8, 2021.

Plan & Spec Available:
Electronic versions of the solicitation documents are available via Purchasing Department's Web Page
Business Hours:
8 am to 5 pm Monday - Friday
Fax Number:
Plan Holders List:
By registering, you will be placed on the plan-holders list for the solicitation. This list is used for communications from the County to prospective respondents.
All General Contractors shall be Qualified and Florida Licensed contractors. Subcontractors shall be Florida licensed in trades where licenses are required. All subcontractors/bidders shall meet Bay County Insurance requirements.

Bids may be deemed nonresponsive if not accompanied by proof of State of Florida

General Contractor’s or Building Contractor’s License.

Estimated Budget $3,500,000.00
Related Documents:
View Document(s)

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